Birth registration or first passport document refused? Find out why

Free check for a refused Birth registration or first passport document (Birth registration abroad (MHA and e-SEWA)): it reads the file and names the cause, such as a renamed iPhone photo, a progressive JPG, two file endings or the wrong KB, then saves a fixed copy as a PDF under 200 KB. Nothing is uploaded.

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Birth registration or first passport document refused? Find out why

Choose the file the portal refused. The upload doctor reads it and names each problem, then saves a fixed copy that meets the Birth registration abroad (MHA and e-SEWA) rule. Free, and nothing is uploaded.

PortalBirth registration abroad (MHA and e-SEWA)
FilePDF, under 200 KB
RulePDF or JPEG, at most 200 KB per document, in English, on both the MHA citizenship portal and e-SEWA. File names only letters and numbers: no spaces, hyphens or symbols.
StatusOfficial

Sources, checked 24 Oct 2026: Embassy of India, Paris: birth registration and first passport of a child.

Common causes

An iPhone photo renamed to .jpg
iPhones save HEIC files. Renaming one to .jpg doesn't change what's inside, and portals read the inside.
A progressive JPG
Some portals read only plain (baseline) JPGs and call anything else a format error, even when size and KB are right.
Two file endings
Names like photo.jpg.jpg or scan.pdf.pdf are refused as "more than one extension".
Print colours (CMYK)
Scanners and design apps sometimes save CMYK; portals expect ordinary RGB.
A turn flag instead of a real turn
Phones often mark a photo to be turned rather than turning it; portals that ignore the mark see it sideways.
Wrong pixels, shape or KB
Over the maximum, under a minimum, or the wrong shape for the form.

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Questions

Why was my birth registration or first passport document refused?
Usually the file, not what's in it. Birth registration abroad (MHA and e-SEWA) wants: PDF or JPEG, at most 200 KB per document, in English, on both the MHA citizenship portal and e-SEWA. File names only letters and numbers: no spaces, hyphens or symbols. The doctor reads your file and names the cause.
Can it fix the file?
Yes. It saves a plain PDF at under 200 KB with one file ending.
Is my file uploaded?
No. It is read in your browser and never leaves your device.